Job Title

Business Administrator I

Agency

Texas A&M University Health Science Center

Department

SOM Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Business Administrator I, under general supervision, is responsible for managing the full range of business activities including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data.

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Five years of related experience in general office, accounting or personnel operations

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications

• Interpersonal and communication skills

• Planning and organizational skills

• Ability to multitask and work cooperatively with others

• Proficient knowledge in FAMIS/CANOPY, CONCUR and AGGIEBUY

• Working knowledge of Managing unit budgets

Other Requirements and Factors:

• This position may require work outside of regular business hours, including nights and weekends

Preferred Qualifications:

• Experience with TAMU Purchasing Systems and Business Objects

• Bachelor’s degree or higher in business, finance or related

• Five years of related experience in accounting or finance operations in higher education setting

Responsibilities:

Account Payables/Receivables

• Serves as an approver and signer of vouchers and requisitions.

• Reviews and approves account reconciliations.

• Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects.

• Monitors and controls operating expenditures and makes projections.

• Assists in the development of annual budget documents.

• Serves as office manager delegate.

• Implements and audits business procedure and trains staff on new and existing procedures.

• Establishes, implements and audits unit procedures for special activities and programs.

• Assists in special investigations, program analysis, and research studies.

• Oversees annual fiscal year closing activities.

• Proposes solutions on complex financial problems.

• Prepares and analyzes business reports, such as affirmative action reports and space allocation reports.

Fiscal Overview

• Plans, develops, implements, coordinates, and monitors programs or services.

• Develops and recommends policies, procedures, and guidelines.

• Serves as liaison with financial, resources units.

• Interprets System policies and regulations and University rules.

• Develops complex administrative, financial, and statistical analyses and summary reports.

• Manages maintenance of business files.

Business Services Team Member

• Works collaboratively with central business office team members to plan, recommend, develop, implement, coordinate, and monitor programs, services of assigned departments.

• Develops and recommends Business Services policies, procedures, and guidelines that support compliance with existing and new university, system, state and federal laws, rules, and regulations. Documents and implements those that are approved as well as reviewing at least annually and updating as needed.

• Shares information in Business Services routine staff meetings about customers' challenges, concerns, best practices, etc.

• Provides input for possible strategic initiatives for the Business Services.

• Meets with and coordinates COM Business Services across functional teams to meet or exceed customer expectations.

• Provides departmental insight/information to Business Services functional team members/leaders.

• Stays abreast of accounting, HR, and other relevant policies, procedures, services and practices at TAMUS that impact COM Business Services and our customers.

• Attends training, conferences, and seminars as appropriate.

• Stays informed of customer concerns by understanding COM Business Services and TAMU processes and tools and who is responsible for them, FAMIS, Business Objects, Workday, and other systems used by COM Business Services.

• Serves as a fully engaged member of COM Business Services. May participate in departmental, division, or university level teams, working groups, and committees as appropriate. Assists with various departmental functions, program, and activities.

• Develops and leads best business practice committees within COM as needed.

• Performs other duties as assigned.

Customer/Department Service

• Provides excellent customer service to both internal and external customers.

• Serves as primary point of contact for questions or concerns on business procedures, purchasing questions, financial reports.

  Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (979) 845-5154.

Useful Links:

• Benefit Programs (https://www.tamus.edu/business/benefits-administration)

• Retirement

• Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)

• Flexible Spending Accounts

• University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)

• Legal Statements

• New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)

• Prospective Employees

• Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)

• Training and Development

• USERRA (https://www.dol.gov/agencies/vets/programs/userra)

• Nondiscrimination Notice