Oceaneering Executive Assistant - Dutch + English speaking in Utrecht, Netherlands
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Job ID15264 LocationUtrecht, Netherlands
Full/Part Time Regular/TemporaryRegular
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Oceaneering AGV Systems, an Oceaneering International Company, develops, implements and markets Automated Guided Vehicle Systems (AGVs), navigation hardware, and software. We offer customized and automated transport solutions to efficiently, competitively and effectively meet the ever-increasing transport demands of various industries by increasing productivity, reliability, flexibility and safety standards through innovation, expertise and robustness. Oceaneering AGV Systems has been delivering automatic guided vehicle solutions to the world's leading companies for 30 years. For more information please go to www.oceaneering.com and click on Products & Services, then click Automated Guided Vehicles (AGVs).
Duties & Responsibilities
The Executive Assistant assists and supports the General Manager, Vice President or Senior Vice President in multiple
business administration tasks including communications and strategic planning.
Coordinate executive schedule and travel. May also provide support to management team.
Plan and manage various business meetings and functions (both in-house and large off-site conferences).
Interact and communicate with customers and corporate executives.
Receive and screen phone calls and visitors.
Attend various management level meetings.
Lead teams/committees, create plans, and track progress on special projects.
Cover the main switchboard as needed.
Cover absence of Reception when needed
- Other duties as assigned
Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.
Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
- This position has direct supervisory responsibilities.
- Reports to local division Management.
Associates degree or equivalent experience.
Minimum 10 years of office experience, including at least 5 years working for executive level managers.
Ability to work well with others in a team environment.
Must have flexibility, responsiveness, and good judgment.
Fluent in both Dutch and English.
Good verbal and interpersonal skills to effectively communicate with people at all levels of Oceaneering and customer
organizations, including executive management.
Advanced knowledge of Word, Excel, and PowerPoint software.
Ability to work independently and prioritize workloads.
Strong organizational skills.
High attention to detail and strong grammar and proofreading skills.
Ability to obtain security clearance.
Fluency in German.
Advanced knowledge of Adobe and Visio software.