Executive Admin Assistant

• Department: Administration - CFH1019

• Entity: Champaign-Urbana Service Area

• Job Category: Clerical/Admin

• Employment Type: Full - Time

• Job ID: 40904

• Experience Required: 5 - 7 Years

• Education Required: Not Indicated

• Shift: Day

• Location: Urbana, IL

• Usual Schedule: M-F 8:00-5:00

• On Call Requirements: n/a

• Work Location: Carle Foundation Hospital

• Weekend Requirements: n/a

• Holiday Requirements: n/a

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  Position Summary:

  The Executive Assistant serves as the principle assistant assigned to two (2) to three (3) executives and is part of the administrative support team. Reports to a Vice President. The role is defined and impacted by the working relationship established with the assigned executives. The work ranges from standard office support assignments to performance of administrative duties involving decision-making and judgment. Public contact is a major component, requiring excellent customer service skills and involving both internal and external contacts. Confidentiality is required.

  Qualifications:

  EDUCATIONAL REQUIREMENTS None Required EXPERIENCE REQUIREMENTS Five (5) General - Office Experience. Must have supported a manager or above. SKILLS AND KNOWLEDGE Advanced knowledge of Microsoft Office Suite software. Ability to clearly convey, persuade, and negotiate information and ideas to people and groups both in written and oral form to build cooperation and consensus. Exercises delegated authority to serve as a liaison on behalf of the executive by relaying instructions and information and following commitments to completion. Ability to identify and understand issues, problems and opportunities; determines course of action and appropriate solutions.

  Essential Functions:

• Must have advanced knowledge of Microsoft Office Suite software

• Excellent written and verbal skills

• Performs administrative and secretarial duties with wide latitude for exercising discretion and judgment, including identifying and resolving problems that would not require the executive's direct involvement.

• Independently researches, develops and composes presentation materials and correspondence as needed for the executive to use in a variety of settings.

• Manages access to the executive by screening calls and visitors to determine appropriate course of action. Uses judgment and independence to make changes to schedules and matters of the executive. Prevents scheduling conflicts or anticipates and resolves conflicts competing with executive's schedule and or priorities.

• Plans and organizes retreats, conferences and/or annual meetings for the executive. Makes travel arrangements as needed. Locates and assembles information for various reports and conferences. Organizes and assimilates documents for meetings and may attend meetings to prepare minutes of the meeting.

  We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.

Effective September 20, 2021, the COVID 19 vaccine is required for all new Carle Health team members. Requests for medical or religious exemption will be permitted.