maritime office assistant.

• st petersburg , florida

• posted may 14, 2024

job details

summary

• $50,000 - $56,000 per year

• permanent

• associate degree

• category office and administrative support occupations

• referenceAB_4534766

job details

Looking for a driven and enthusiastic indivudal to support a local shipyard. You will be in charge of invoicing, billing, providing updates to clients and communicating with the manager for weekly priorities. If you have strong administrative skills and a passion for boating we would love to see your resume!

salary: $50,000 - $56,000 per year

shift: First

work hours: 7 AM - 4 PM

education: Associate

Responsibilities

Client Communication: Handling incoming inquiries from clients, scheduling meetings, and maintaining positive relationships with clients by providing excellent customer service.

Billing and Invoicing: Generating invoices, tracking payments, following up on outstanding invoices, and maintaining accurate billing records.

Administrative Support: Assisting with administrative tasks such as filing documents, organizing schedules, preparing reports, and coordinating office activities.

Logistics Coordination: Managing logistics related to shipments, deliveries, and supplies for the shipyard, ensuring timely and efficient operations.

Documentation Management: Maintaining and organizing documents such as contracts, agreements, permits, and regulatory compliance records.

Financial Recordkeeping: Assisting in financial recordkeeping tasks such as budget tracking, expense reports, and reconciling accounts.

Coordination with Internal Teams: Collaborating with other departments within the shipyard, such as engineering, procurement, and operations, to ensure smooth communication and coordination of projects.

The essential functions of this role include:

• working in a smoke free environment

Skills

• Microsoft Office

• Oral Communication

• Handling Confidential Information

• Transcribing Notes

• Working Independently

• Organization

• Interpersonal Skills

• Multi-tasking

• QuickBooks

• Data Entry

• Prioritizing

• Answering Phones

• Written Communication

• Excel

Qualifications

• Years of experience: 3 years

• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Applications accepted on ongoing basis until filled.

get in touch

we are here to help you with your questions.

MD

megan dame

• megan.dame@randstadusa.com