Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Job Description

Main responsibilities:

 Taking press/correspondence from the reception of the office building if necessary

 Receiving deliveries from couriers

 Keeping the received correspondence and distributing it to the recipients

 Preparing the halls for the day - supplies, boards, etc.

 Preparing daily deliveries for dispatch -packing, creating a bill of lading, etc.

 Welcoming and accommodating visitors

 Receiving and forwarding calls

 Documenting calls for adverse events reactions in a dedicated tracker and reporting to PV representatives

 Interaction with the cleaning lady

 Organization of interviews with selected candidates - contact with the candidates and send an invitation to the interviewers Preparing a Welcome package for new employees

 Sending invitations for induction trainings to new employees

 Completing the Annexes to employment agreement under the local program for co-financing of education

 Preparing powers of attorney for company cars

 GPS data crunching

 Receiving slips for speed over the limit from the traffic police department

 Preparation and sending of the documents for the transfer of the received slips for speed over the limit.

 Administrative support with the mobile operator - ordering cards, transferring cards, activating plans arrival abroad, etc.

 Phone plans changes when employees are travelling;

 SIM card limits checks

 Assisting in the administrative tasks of Clinical Site Management Team

 Transparency reporting management

 Preparing MAH authorization for tender participation

 Affiliate Meetings Management

Qualifications

 Previous experience in project management and/or in the administrative field and/ or public administration;

 Very good communication and influencing skills, the ability to effectively cope with numerous tasks, flexibility in changing job requirements;

 Experienced in processing of complex information

 Very good command of English

 Computer literacy

Additional Information

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.