Description: 8 month contract, could possibly get extended

This person will be working closely with the current executive assistant to transition some of the administrative tasks as this person will be moving into an HR function. The admin will be supporting during the transition and reporting up to the President/Global Director of HR. Must be professional, strong communication skills.

Day to day includes- event planning, set up and clean up of events, strong organizational skills, getting agendas and presentations prepared, managing meetings/taking meeting minutes, restocking supplies around the office and for events being hosted, use of MS Office- Outlook/MS Teams/Excel experience needed.

• Assist in the coordination of regional and global meetings / events using Microsoft Teams or a hybrid combination of in-person and virtual, including monthly Town Hall Meetings, Management Team Meetings, North America Executive Meetings, HR Executive Meetings, Mexico Executive and Finance Meetings, the 175th Anniversary Celebration, and more

• Order and receive food / catering deliveries as well as event room set-up needs for meeting / events

• Prepare / format reports and presentations, often of a complex or confidential nature

• Process and maintain data (facts, figures) / basic data analytics

• Assist in managing arrangements for complex domestic and international travel, ground transportation, dining and business meetings

• Assist in the development of presentations for special and recurring assignments, including monthly Town Hall presentations, Exchange Meetings, draft agendas, and more

• Operate and execute tasks efficiently and effectively using various systems, such as Microsoft Teams / Sharepoint, Microsoft Office and Outlook.

• Participate in and contribute to special projects as directed

• Handle moderately complex issues and problems

• Prepare monthly expense reports

• Provide reception services, receiving and directing visitors or calls

• All other duties as assigned. Other duties may be assigned that pertain to classification or skillset

Skills & Qualifications:

• 2+ years administrative, coordinator experience

-2+ years working in a corporate office setting

• 2+ years experience working on Powerpoint presentations (editing/creating slideshows), Intermediate Excel skills

  • will be tested on these skills for PWPT and Excel during interview

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.