Overview

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices. May conduct special studies of an administrative nature, serves as a resource to patients and staff members and may monitor departmental budget accounts.

Responsibilities

• Screens and assesses relative priorities of correspondence, inquiries, and projects. Organizes systems of distribution and review of these items to ensure proper flow through the office of the supervisor.

• Answers department phones, responding to caller inquiries professionally.

• Answers routine correspondence. Manages appointment scheduling system for administrator.

• Composes drafts of selected correspondence, special studies, and/or finishes documents.

• Develops and maintains filing system for administrator or designated section of department.

• May conduct special studies of an administrative nature.

• Serves as resource person who is able to direct persons and inquiries, provide information, and recognize and assess developing situations of significance to the overall functioning of D-H.

• May monitor departmental budget accounts and keep administrator informed of expenditures.

• Manages and completes multiple priorities by established deadlines.

• Works in a team environment to handle phone coverage and other coverage for team members.

• Performs other duties as required or assigned.

Qualifications

• Associate’s degree in Secretarial Science or a related field with two (2) years of experience (1 year of which is supporting a managerial role), or the equivalent combination of education and experience required.

• Word processing, Microsoft Office, and PC skills required.

• Ability to work independently, assess priorities and organize workload.

• Excellent communication skills required.

Required Licensure/Certifications

• None

Don't meet every single requirement?

Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Dartmouth Hitchcock Medical Center and Clinics, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

• Area of Interest:Secretarial/Clerical/Administrative;

• FTE/Hours per pay period:1.00 - 1.00 - 40 hrs/week;

• Shift:Day;

• Job ID:22901;

Dartmouth Health is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Dartmouth Hitchcock Medical Center and Dartmouth Hitchcock Clinics comply with applicable Federal civil rights laws and do not discriminate on the basis of race, color, national origin, age, disability, or sex. We do not exclude or treat people differently because of race, color, national origin, age, disability, or sex.