Oceaneering Commercial Coordinator in Kuala Lumpur, Malaysia

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

Provide general administrative assistance and support to the Commercial Department including the preparation of tenders, market analysis, and client liaison. To assist with the smooth running of the commercial department from an administrative perspective and helping ensure the department provides the highest level of support to the business

Duties & Responsibilities


  • Logging of commercial enquiries and assistance in distribution of same.
  • Basic compilation of tender and pre-qualification documents in order to meet deadlines as required.
  • Co-ordination of internal inputs into tenders to ensure timely response.
  • Updating of commercial department databases.
  • Communication with external and internal clients for purposes of gathering feedback and associated monitoring and filing.
  • Assistance in checking completeness of departmental filing system and communicate any discrepancies
  • Ensure that any internal bulletins/reports are directed to various departments in a regular and timely manner.
  • Compilation and updating of standard boilerplate and other related commercial material.
  • Preparation of Commercial bids including short and full tender types.
  • Preparation of handover documents to other departments
  • Assist with maintenance of departmental filing systems


To perform the job successfully, an individual should demonstrate the following competencies:

  • Ability to perform each duty satisfactorily and diligently
  • To be fully engaged, to have a positive attitude and have the requisite skills and ability to meet the requirements of this position
  • Good interpersonal and communication skills
  • Ability to work as part of a team and assist in improving team performance
  • Ability to liaise and interface with other departments and external clients
  • To perform tasks safely and in accordance with Company’s quality, safety and environmental management systems
  • To eliminate waste of whatever form and to contribute to the Company’s continuous improvement philosophy
  • Resolve challenges quickly and effectively


  • Other duties as assigned”
  • Function is incidental or a minimal part of the job.
  • Non-essential functions could be redistributed among other team members.
  • Reasonable accommodations are made in this area of the job.


Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.


Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.

Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.

Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

Supervisory Responsibilities

  • This position has no supervisory responsibilities.

Reporting Relationship

  • This position will report to ROV Commercial Manager, Asia Pacific.


  • Minimum Diploma and secretarial and Business Administration
  • Minimum three (3) years industry experience preferably in ROV, Survey and/or tooling


  • To perform this job successfully, the individual should have a complete knowledge of Microsoft Word, Excel, and Powerpoint. CRM and Xait Porter knowledge would also be an advantage.

Knowledge, Skills, Abilities, and Other Characteristics

Language Skills

  • Ability to read, analyse and interprets tender documents for logging and internal distribution. Ability to draft and compile pre-qualification and tender documents including all related commercial business communications.

Computer Skills

  • To perform this job successfully, the individual should have a complete knowledge of Microsoft Word, Excel, and Powerpoint. CRM and Xait Porter knowledge would also be an advantage.
Additional Information

Working Conditions

This position is considered OFFICE WORK which is characterized as follows.

  • Almost exclusively indoors during the day and occasionally at night
  • Occasional exposure to airborne dust in the work place
  • Work surface is stable (flat)

Physical Activity/Requirements

This position is considered LIGHTwork.




  • Lift up to 20 pounds
  • Climbing, stooping, kneeling, squatting, and reaching

  • Lift up to 10 pounds

  • Standing

  • Repetitive movements of arms and hands

  • Sit with back supported
Closing Statement

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.

Job ID: 14566

Location: Kuala Lumpur, Malaysia

Full/Part Time: Full-Time

Regular/Temporary: Regular