Company: Greco Florida

Description

Position Summary

The Project Administrator will perform various coordinating tasks, like scheduling and maintaining project documentation. This role will work to ensure all projects are completed on time, within budget and meet high quality standards. Responsible for working closely with the Operations Manager and team to prepare action plans, including resources, timeframes, and budgets for projects.

Responsibilities

• Assist Project Managers with installation projects through the following activities: coordination of new job setup and job completion; completion of all related administrative tasks in a timely manner; communicating pertinent information to Project Managers, other departments, and GCs.

• Act as point of contact in the office for project coordination activities and communicate with internal & external customers on a regular basis to ensure that project coordination activities are completed on time and meet expectations.

• Follow up on drawing submittals/shop drawings with customers. Track the progress of submittals and follow up where required. Track the progress of the project documents prior to fabrication.

• Track changes on all projects, assist with change order documentation, and notify internal & external customers who require that information.

• Provide general administrative support to the Installation department, i.e. run reports, create spreadsheets and presentations, etc.

• Perform other duties as assigned

Knowledge & Skills

• Familiarity with construction terminology and project coordination best practices.

• Able to plan and schedule project activities with great attention to detail and in a timely manner.

• Able to communicate professionally, verbally and in writing, with team members and customers.

• Excellent organizational skills with the ability to multitask effectively.

• Proficiency in Microsoft Office Suite (Outlook, Excel, Powerpoint) and the ability to learn new software programs

Experience

• 2+ years of experience in a Project Coordinator, Project Assistant, or similar role. Experience working for a construction firm is preferred.

• Experience using MS Office software and industry specific software to manage tasks, run reports, and perform administrative tasks with deadlines is required.

Education

• High school diploma or equivalent is required.

• College degree or certificate in Business Admin, Project Management, Construction, or technical field is a plus.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)