Onit is seeking an Executive Assistant who is self-directed, reliable, and excited about working in a fast-paced environment. The Executive Assistant will work directly with key stakeholders, including department leads, board members, and staff. This individual will support the CEO and other members of the C-Suite. They will be responsible for performing a variety of administrative duties in addition to special projects.

The Executive Assistant must be energetic, extremely organized, professional, and enjoy working within an entrepreneurial environment. The ideal individual will have a strong time management and organization system, impeccable written and verbal communication skills, and be capable of managing multiple priorities.

Location: 

• Hybrid – Houston, TX (Galleria) or Austin, TX (The Domain)

  RESPONSIBILITIES

  Schedule Management

• Coordinate the CEO’s schedule including day-to-day and long-term management of appointments, projects and priorities

• Ensure CEO is well-prepared for all meetings, including providing any research or reports needed and setting up materials and food

• Draft emails and written responses on behalf of the CEO

• Greet guests and meeting participants at the office

• Make all travel arrangements for leadership team

  Communication

• Serve as the primary point of contact between the CEO and external stakeholders

• Work with the key staff to maintain the contact database and ensure key stakeholders receive appropriate touch points

• Draft emails, newsletters and other communications to be sent on behalf of or by the CEO

• Facilitate, build and monitor stakeholder relationships

• Independently manage phone, email, and mail requests and respond appropriately

  Administrative Support

• Manage expense reports and travel reimbursements for CEO

• Maintain a strong filing and office organization system

• Ensure CEO’s office is organized and professional in appearance

• Record meeting notes

• Set-up meeting materials, food, and AV as needed

• Collaborate with the department leaders to ensure the organization’s operations runs smoothly

  Special Projects

• Support quarterly Board meetings and Leadership Council meetings by preparing materials, handling logistics, and managing follow-up.

• Provide project management support to the leadership team at Onit.

• Lead and support other special projects as needed.

  QUALIFICATIONS

• Extremely strong and precise organizational skills, including the ability to manage multiple projects independently

• Ability to produce quality work under tight deadlines

• Strong initiative in uncertain situations

• Strong problem-solving skills

• Excellent written and verbal communication skills

• Laser-like attention to details

• Strong interpersonal skills required

• Ability to internalize feedback with open demeanor and adapt quickly based on changing information

• Team before individual mindset

• Flexibility to respond to emerging needs

• Demonstrated passion for the transformative power of education will be a key qualification for any applicant

• Proficiency in the Microsoft Office suite

• Impeccable discretion with confidential and sensitive information

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