Job Information
The City of Houston Administration Manager in Houston, Texas
Administration Manager
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Administration Manager
Salary
$70,226.00 - $93,777.06 Annually
Location
8000 N. Stadium
Job Type
Full Time
Job Number
33913
Department
Houston Health Department
Division
HHD - Administrative Services Division
Opening Date
04/18/2024
Closing Date
5/2/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
PN: 33913
Applications Accepted From: DIVISION ONLY
Division: Administrative Services
Section: Accounts Payable
Work days & Hours: Monday - Friday 8am, - 5pm Weekends As Needed*
*Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Performs substantially complex and varied administrative functions in the direction and
coordination of programs and procedures in the assigned department.
Manages Houston Health Department Accounts Payable (AP) functions; establishes goals and monitors and evaluates section performance, develops and evaluates subordinates.
Coordinates accurate and timely processing of all financial documents.
Trains and monitors the Accounts Payable staff to identify problems and effectively
communicate with management to resolve them in a timely manner.
Verifies correct funding is used for document processing and reconciles AP invoices.
Upholds an atmosphere of cooperation and good customer service to both external and
internal customers
Oversees the fiscal year closeout to ensure accruals and reversals are processed correctly.
Acts as a liaison with the Finance Department and the Controller’s Office.
WORKING CONDITIONS
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. The position is physically comfortable, the individual has discretion about walking, standing, etc.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field.
EXPERIENCE REQUIREMENTS
Six (6) years of pertinent, progressive professional experience in personnel, administration, accounting or a closely related field are required.
A Master's degree in Business Administration, Public Administration or a field closely related to the work being performed may be substituted for two (2) years of experience.
Directly related professional experience may be substituted for the education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None.
PREFERENCES
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
Working knowledge of the SAP financial system and accounts payable.
Internal Contacts:
Level of internal contact is primarily with Managers and Assistant Directors.
Interaction requires substantial sensitivity and cooperation, e.g., basic project interaction.
External Contacts:
Level of external contact is primarily with citizens, visitors and/or mid-level representatives of government agencies, guests, vendors and professional contacts with allied organizations.
Interaction requires considerable tact and cooperation involving somewhat sensitive issues or problems.
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED None
However, the Department may administer a skills assessment test.
SAFETY IMPACT POSITION NO
If yes, this position is subject to random drug testing and if candidate is promoted into this position, he/she must pass an assigned drug test.
SALARY INFORMATION GENERAL FUND POSITION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 26
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832.393.4882).
If you need special services or accommodations, call 832.393.4882. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.
Benefits include:
• Medical
• Dental
• Vision
• Wellness
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Flexible schedules
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
Are you currently a City of Houston employee within the Administration Division?
Yes
No
03
Which selection best describes your education?
High School diploma/GED
Associate's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field
Bachelor's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field
Master's degree or higher in Business Administration, Public Administration or a closely related field
None of the above
04
How many experience of pertinent, progressive professional experience in personnel, administration, accounting or a closely related field are required do you have?
Less than 4 years of experience
At least 4 but less than 5 years of experience
At least 5 but less than 6 years of experience
At least 6 but less than 7 years of experience
At least 7 but less than 8 years of experience
At least 8 but less than 9 years of experience
At least 9 but less than 10 years of experience
More than 10 years of experience
No experience
05
Which of the following software applications are you proficient in using? (Check all that apply
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft PowerPoint
None of the above
06
Which of the following functions as a manager do you have working knowledge or experience? (Check all that apply)
Employee Evaluation
Development Training
Managing a team larger than 5
None of the above
07
Indicate your level of proficiency with SAP Financial Systems. (Please note: Stating "See Resume" is a disqualifier)
Occasional User
Frequent User
Expert User
Super User
I have no experience utilizing SAP Financial Systems
08
Which of the following applies to you? (Check all that apply)
Accounts Payable
Vendor Monitoring and Evaluation
Directing Staff Services including personnel and attendance records
None of the above
09
Do you have any experience with fiscal year end closing?
Yes
No
10
How many years of directly related professional verifiable experience do you have in a government environment, as a supervisor or manager?
Less than 3 years
3-5 years
6-7 years
8 or more years
No experience
Required Question