Sr. Administrative Assistant

Location : ERIE, PA, United States

Job Family : Admin & Support Services

Job Type : Regular

Posted : Apr 25, 2024

Job ID : 48031

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Job Description

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This position will provide administrative support for several Design Engineering departments including Business Management, Product Management, Business Development, Operations & Sales.

• Perform administrative tasks including receiving and directing inquiries, copying and distributing documents, and maintaining office supplies.

• Schedule appointments and make travel arrangements, set up group meetings and other department meetings by reserving rooms/equipment and arranging food service as needed.

• Support the engineering and business needs focusing on data collection and report generation of key metrics.

• Create and manage SharePoint sites

• Manage Concur expense report processes for staff, and train new hires on the program.

• Compose letters and memorandums from simple verbal directions, or knowledge of associated company policy while establishing and maintaining a high level of quality for all correspondence and spreadsheets.

• Assist in project development, PowerPoint presentations, and formatting of various types of documents. Prepare flipcharts, create notes from flipcharts.

• Process Confidential Disclosure Agreements, Distributor Agreements, and other documents between customer, account manager, management, and Legal Department.

• Support the development and management of various weekly/monthly reports, such as sales activities, and product management activities.

• Process required paperwork for foreign national employees to visit LORD USA. Prepare international Visa applications and passport renewals.

• Coordinate scheduling of new hire orientations for the engineering teams.

• Maintain the managers' electronic calendars and mail. Make appointments in the managers' electronic calendars.

• Respond to requests for assistance with a helpful, constructive, and pleasant attitude. Proactively seek to off-load routine tasks from Directors and Managers to improve productivity.

REQUIRED

• Possess basic skills in MS Office and Outlook

• Ability to learn new applications and use databases such as Power BI, Microsoft Dynamics

• Possess good communication skills, and be able to work well with individuals of all backgrounds and status

• Ability to work independently, use good judgment, make decisions and handle urgent situations, as needed

• Must be organized and highly efficient to be able to handle multiple tasks and prioritize job functions

PREFERRED

• Certified in MS Office (PowerPoint, Excel, Word)

• Experience in SAP, SharePoint, Access, PowerBI, Concur, Ariba, and web-based applications

WORK EXPERIENCE

REQUIRED

• 3 years of relevant/similar work experience

• Experience utilizing various computer applications/systems to include Microsoft Office

PREFERRED

• Experience with Microsoft Dynamics CRM

• Experience with Concur expense software

EDUCATION

REQUIRED

• High School Diploma

PREFERRED

• Associates Degree preferred

LANGUAGE

• Fluent in English both written and verbal

Parker Hannifin is a Fortune 250 global leader in motion and control technologies. For more than a century the company has been enabling engineering breakthroughs that lead to a better tomorrow. Learn more at www.parker.com or @parkerhannifin.

Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.

(“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”)

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to http://www.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

and

http://www1.eeoc.gov/employers/upload/eeoc_gina_supplement.pdf

Drug-Free Workplace

In accordance with Parker’s policies and applicable state laws, Parker provides for a drug-free workplace. Therefore, all applicants seeking employment with Parker will be subject to drug testing as a condition of employment.

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