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Facilities CPD Management

About the Department

Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors, and visitors.

Job Summary

Reporting to a member of the Capital Project Delivery leadership team, the Senior Project Manager is responsible for providing professional project management and leadership on important projects related to the University of Chicago\'s Research Laboratories and other scientific buildings. These projects include new laboratory installations; modification to existing laboratories plus the installation and modification of all ancillary utility, HVAC and other support systems. The position will also work closely with the University\'s research divisions and facilities services organization.

The job applies deep knowledge and specialized expertise to coordinate and execute all phases of large capital projects. Leads the construction and renovation of physical assets and bringing assets online in the most efficient and effective manner.

Responsibilities

Continually communicate between the Capital Project Delivery management team, the staff of Operations and Maintenance and all other University and departmental stakeholders to ensure a common understanding of objectives, resources, and priorities. Ensure client satisfaction by quality work and communication. Ensure that the project\'s program objectives are met.

Define the roles and responsibilities of the project team. Develop the master project schedule. Responsible for managing and maintaining project budget.

Responsible for management of the construction process.

Manage the planning, design and execution of major capital projects by providing project leadership, communication, coordination & conflict resolution to ensure project goals are met.

Manage a project portfolio that could range from a single large complex project to a group of projects.

Support the department in pre-project planning activities, including Capital Improvement Plan preparation, submittals & approval processes.

Manage projects from initiation through final project completion and closeout.

Manage and be responsible for project budget, schedule, and procurement of design and construction services.

Provide leadership and drive progress of consultants to achieve expected functionality, architectural design outcomes and recommend alternatives if needed to keep the project on schedule and within budget.

Facilitate timely decisions with campus representatives to report progress and issues impacting the project goals to stakeholders.

Take responsibility for timely and comprehensive communications with all project stakeholders and the larger University community.

Ensure design and construction documents comply with project requirements including established FS processes and standards.

Facilitate timely review of contract documents throughout all phases of the project.Assure that comments are responded to and resolutions of the comments are incorporated into the projects.

Facilitate timely reviews of accessibility, building, fire code, and historic preservation (where applicable) compliance to avoid delays to the project.

Advocate with integrity for the University in contract negotiations.

Review and approve design and construction contracts, changes, technical service contracts, GMP submittals, bid documents, pay applications, in accordance with University policy and FS processes.

Facilitate Departmental and University approvals as required.

Apply departmental project control processes for consistency, to mitigate ri ks, and to assure compliance with policies, rules and regulations as well as all applicable authorities having jurisdiction.

Senior Project Managers are considered working managers, in that they will be expected to provide technical support to other Project Managers in addition to managing their own projects.

Primary project liaison with campus stakeholders, facility user groups, operations and University administration throughout the project to ensure timely input, manage expectations, resolve conflicts and facilitate decisions, deliver project on time and within budget and meet or exceed the programmatic and client goals and architectural vision for the project.

Encourage strong user group involvement.

Testing of consistency and compatibility of design to end-user needs.

Develop prioritization of scope and design elements.

Document and define clear goals for the Project Team.

Ensure communication through all stakeholders using feedback and direction.

Ensure that the project\'s design objectives and its integration with University standards are met by reviewing des