Oceaneering Buyer I/Expeditor in Chesapeake, Virginia

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Our Marine Services Division has more than 30 years experience in providing full-service ship repair capabilities for the US Naval Vessels including submarines, surface ships and crafts and deep submergence systems. Operating from state-of-the-art facilities in Chesapeake, Virginia, we are certified in Submarine Safety (SUBSAFE) and Deep Submergence System Scope of Certification (DSS-DOC) repair activities, and specialize in the design, repair, maintenance, modification, and installation of hull, mechanical and electrical (HM&E;) systems.

For more information please go to www.oceaneering.com and click on Products & Services, then click Marine Services Division (MSD).

Position Summary

Executes the procurement process through skilled purchasing knowledge from the initial requirement identification through order placement, receipt of material or services, and final invoice settlement. Monitors vendor performance to ensure material is delivered by the required delivery date as stated on purchase order(s). Expedites purchase orders, as necessary, to meet project timeliness. Provides delivery information about the projects. Effectively and professionally communicates with vendors via telephone and email. Identifies vendor delivery problems, resolves procurement problems with little assistance, and refers to the supervisor for guidance and direction as required. Occasional overtime may be required to complete tasks.

Duties & Responsibilities

Expeditor

  • Track and report all Navy Supply System requisitions and commercial vendor procurements to ensure required delivery dates are met.
  • Communicate with Navy Supply System Item Managers and commercial vendors to expedite deliveries, obtain status, and resolve problems.
  • Track orders for proof-of-delivery when applicable. Send a copy to the Receiving Department so the receipt can be entered in PeopleSoft and in the Working JML. Communicate status of orders via email to the Project Manager, Purchasing Supervisor, Buyer and Receiving Department.
  • Determine follow-up action for requisitions cancelled by the Navy Supply System. Notify original buyer to determine if material is required and take appropriate action.
  • Coordinate with the buyer to reinstate an order when a record of a previously submitted Navy Supply System requisition is not processed correctly and/or not accepted by the system.
  • Notify the Project Manager and Purchasing Supervisor when the Navy Supply System requisitioned material is delayed beyond the requested date. If it is determined a commercial order must be placed, inform and coordinate with the original buyer to place the order.
  • Inform the Project Manager, Purchasing Supervisor and the appropriate buyer via email of any delivery date changes.
  • Update the Working Job Material List (JML) spreadsheet daily to reflect any new expedited delivery status.
  • Review and analyze all Navy Supply System requisitions status via SALTS and determine appropriate actions.
  • Modify the PO Due Date and advise the buyer if a purchase order needs to be modified.
  • Prepare and complete required reports in a timely manner.
  • Prepare, analyze, and report purchasing metrics.
  • Assist the Purchasing Supervisor with the vendor management process.
  • Perform other duties as assigned by the Purchasing Supervisor or designated representative.

Buyer

  • Prioritize and meet tight deadlines.
  • High accuracy in telephone communications and attention to detail in written work pertaining to specifications, descriptions, prices, quantities, etc.
  • Ensure procurement documents Job Material List (JML)/Purchase Requisition (PR) have the appropriate approval signature level before initiating a procurement.
  • Process procurements in accordance with company purchasing procedures, department standards, and applicable Federal Acquisition Regulation (FAR)/Defense Federal Acquisition Regulation Supplement (DFARS) requirements.
  • Identify sources of supply, aggressively solicit qualified vendors, obtain competitive pricing, and execute purchase orders for procurement of materials, services and rentals required for task orders and overhead purchases, i.e., special components, complex naval submarine and surface ship replacement and repair parts, raw metal material such as steel plate, welding rods, pipe, fasteners, consumables, etc.
  • Develop strong knowledge of sources of supply, including procurement from the DOD E-MALL/Naval Supply System and commercial vendors. Must also be able to resolve discrepancies.
  • Use PeopleSoft software enter purchase orders data and update Excel spreadsheet files in a timely fashion for use by other departments such as the Receiving Department, Accounting Department and Project Managers.
  • Assist the Project Managers and Planners with investigating material cost, availability and lead-time, and prepare data/information (e.g., shipping costs, expediting charges, etc.) required for the JML and/or PR.
  • Provide information for Reports of Discrepancy (RODs), Quality Deficiency Reports (QDRs), and Vendor Feedback Reports for non-conforming material and/or services.
  • Perform other duties as assigned by the Purchasing Supervisor or designated representative.
Qualifications

Education

  • High School/GED with Vocational School Diploma/Certificate in business or High School/GED. Four years of experience may substitute for the Vocational School Diploma.

Experience

  • Minimum of two years working with programs and databases related to purchasing and expediting orders.
  • Strong working knowledge of personal computer use of Microsoft Office, Word and Excel required. Effectively and professionally communicates with others inside and outside the company.
  • DOD/US Navy Supply and PeopleSoft procurement system experience strongly desired.
  • Knowledge and understanding of relevant Federal Acquisition Regulation (FAR)/Defense Federal Acquisition Regulation Supplement (DFARS) is desired.

Security clearance required to obtained access to Government websites, to include DOD E-MALL.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.

Job ID: 14549

Location: Chesapeake, Virginia

Full/Part Time: Full-Time

Regular/Temporary: Regular

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