Fire Administrative Assistant III

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Fire Administrative Assistant III

Salary

$17.02 - $18.12 Hourly

Location

Boise, ID

Job Type

Full Time Regular

Job Number

23 -06646

Department

Fire

Division

Fire Administration

Opening Date

04/22/2024

Closing Date

5/13/2024 12:00 PM Mountain

• Description

• Benefits

• Questions

Summary Statement

Boise Fire Department proudly serves this community with nearly 300 union and city employees focused on four divisions: Emergency Services, Support Services, Planning and Administration, and Emergency Management.

Fire Administrative Assistant III:

• Provides advanced administrative support to the department leadership team

• Manages complex calendars

• Coordinates meetings

• Facilitates communication within the organization and with external stakeholders

• Works under general supervision.

Essential Functions

Handles complex issues and problems and refers only the most complex issues to higher-level staff. Is capable of performing all duties of an Administrative Assistant I and II, and provides leadership, coaching, and/or mentoring to a subordinate group, as needed.

Acts as the primary point of contact for leadership, managing and prioritizing their schedules, emails, and communications.

Collaborates with other administrative professionals to streamline office processes.

Independently handles issues and problems, applies expertise to find effective solutions, anticipates needs, and proactively addresses issues before they arise.

Facilitates strategic communication within the team and with external stakeholders, ensuring alignment with organizational goals. Drafts, edits, and proofreads documents, reports, and correspondence. Communicates effectively on behalf of leadership, internally and externally.

Utilizes advanced features of office software and other relevant tools and assists in the implementation and management of office technologies.

Ensures meticulous compliance with organizational policies and maintains accurate records and files.

Coordinates and manages logistics for meetings, conferences, and events. Arranges travel, accommodations, and itineraries.

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Requirements

Required Knowledge, Experience, And Training

High school diploma or equivalent and 4 years of directly related administrative experience, or an equivalent combination of education and/or experience.

Knowledge of: general business office practices and procedures; standard office equipment; and Microsoft Office applications.

Ability to: understand and comply with rules, regulations, and policies; anticipate the needs of the department through the administrative assistant lens; identify and communicate potential process improvements; demonstrate accuracy, attention to detail, and organizational skills; maintain confidentiality with sensitive information and documents; complete assignments in a timely fashion; maintain prompt and regular attendance; communicate effectively in the English language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation.

Individuals must be capable of operating vehicles safely and have an acceptable driving record.

Preferred Knowledge, Experience, And Training

Five years of directly related experience.

One year of experience providing clerical and administrative support to senior-level management in a public safety environment.

Advanced knowledge of Microsoft Office applications.

Licensing And Other Requirements

A valid state-issued driver's license.

Special Requirements

Applicants must be able to pass:

City of Boise background check processes which include a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

Driving Record Check

Working Conditions

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts

While performing the duties of this job the employee is frequently lifting/carrying up to 10 pounds and occasionally lifting/carrying up to 20 pounds. Also, the employee is frequently pushing/pulling up to 10 pounds and occasionally pushing/pulling up to 20 pounds. The noise level is occasionally moderate. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision and distance vision. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity.

Working Environment

The work environment will include inside conditions. Employees will also drive a vehicle as part of this position.

Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.

Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.

Healthcare:

• ZERO premium medical coverage option for you and your family

• Low-cost dental and vision options.

• Post-employment health savings account.

Retirement and Investment Plans:

• PERSI retirement benefits

• 401(k) or 457b pre-tax investment options with employer match.

• 457b Roth after-tax investment options with no match

WellBeing Program:

• Up to $500 cash per year for participants.

• Alternative transportation incentives.

Paid Leave – City employees receive generous paid leave:

• 10 hours of vacation per month, and this increases the longer you stay with the City

• 12 paid holidays every year

• 8 hours of sick leave per month

• 10 weeks Parental Leave

Life & Long Term Disability:

• Basic Life insurance at no cost to you

• Long Term Disability insurance at no cost to you

Other optional benefits:

• Pre-tax Flexible Spending Accounts

• Supplemental Life Insurance

• Supplemental Disability Insurance

• Tuition reimbursement

• Free local bus pass

• Corporate discount programs

• AFLAC

• Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.

Please visit our website for further details mybenefits.cityofboise.org