Oceaneering Administrative Assistant I in Baku, Azerbaijan
Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.
Duties & Responsibilities
To provide administrative assistance.
Answer and transfer all incoming calls
Report all telephone faults
Ensure all visitors sign in and out of the building, issue visitor badges and Safety Rules
Responsible for registration of new staff in Bio
Set up and maintain the required filling system
Create and maintain company personnel tracking information
Collection of Company Personnel’s tracking documents (copy of passport, copy of air tickets, etc.)
Translate Company Documents & interpret to company representatives if required
Collect Work permit, Residence permit from the SMS if required
Make hotel reservations and deal with the accommodation requirements issue of Company personnel
Receive and distribute all incoming mail
Receive and distribute all incoming courier packages.
Responsible for all outgoing couriers.
Ensure that sufficient stock of stationary are maintained
Assist with any other duties as and when required.
Undertake specific projects as instructed by management.
Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.
Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
Minimum Standard Grades education
HNC (or equivalent) in Secretarial Studies/Business Skills
Knowledge, Experience, Skills, Abilities, and Other Characteristics
- Ability to communicate well in English both orally and in writing (E)
- Previous experience in a administrative role (E)
- Word (E)
- Experience of being in a position of using own initiative. (E)
We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.
Job ID: 13324
Location: Baku, Azerbaijan
Full/Part Time: Full-Time