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UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate in Austin, Texas

Manages all aspects of accounting, purchasing, and budgeting for the Molten Salt Digital Twin Initiative. Reconciles account monthly. Accurately tracks expenses; procuring supplies and equipment of varying costs in accordance with state law and university policy; processing payment vouchers, payroll vouchers, and travel vouchers; maintaining the Procurement Card, ensuring purchases are made and documented in accordance with university policy; maintaining accurate departmental records.Serve as the primary contact for faculty regarding grants/contracts process, including application preparation, budget preparation/revision, preparation of figures/tables, proposal formatting, and editorial remarks on proposals and other deliverables. Serve as Office of Sponsored Projects (OSP) liaison regarding grants/budgets. Distribute information to faculty regarding new grant opportunities, calls for proposals, changes in contracts and grants policies for federal agencies, national organizations, and national foundations.Arranges travel and hotel reservations for PIs, guests, and researchers associated with the grant. Processing payment and travel vouchers/reimbursements.Maintain PIs schedules/calendars. Coordinate or schedule group meetings including room reservations and coordinating itineraries. Prepare or assist with committee report preparations. Prepare memoranda, prepare/proofread out-going correspondences.Serves as primary coordinator, initiates, and monitors human resources assignment transactions in Workday for the grant including job postings, and managing the interview and hiring process. Monitors and ensures timely completion of all timesheets and payroll transactions in Workday for the research staff and students. Coordinate annual performance evaluations, and coordinate title and compensation adjustments as needed. Processes tuition remission benefit and scholarship awards for students as needed.Facilitate effective coordination with departmental staff on regular communication, publication, and promotional efforts for the Molten Salt Digital Twin Initiative. Liaison to other staff of the department as needed. Coordinate work with other campus department or centers as needed.Other related functions as assigned.

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